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## $Id$
## This file is part of the CERN Document Server Software (CDSware).
## Copyright (C) 2002 CERN.
##
## The CDSware is free software; you can redistribute it and/or
## modify it under the terms of the GNU General Public License as
## published by the Free Software Foundation; either version 2 of the
## License, or (at your option) any later version.
##
## The CDSware is distributed in the hope that it will be useful, but
## WITHOUT ANY WARRANTY; without even the implied warranty of
## MERCHANTABILITY or FITNESS FOR A PARTICULAR PURPOSE. See the GNU
## General Public License for more details.
##
## You should have received a copy of the GNU General Public License
## along with CDSware; if not, write to the Free Software Foundation, Inc.,
## 59 Temple Place, Suite 330, Boston, MA 02111-1307, USA.
#include "cdspage.wml" \
title="BibEdit Admin Guide" \
navtrail_previous_links="<a class=navtrail href=<WEBURL>/admin/<lang:star: index.*.html>><MSG_ADMIN_AREA></a> > <a class=navtrail href=<WEBURL>/admin/bibedit/>BibEdit Admin</a>" \
navbar_name="admin" \
navbar_select="bibedit-admin-guide"
<p>Version <: print generate_pretty_revision_date_string('$Id$'); :>
<h2>Contents</h2>
<strong>1. <a href="#1">Overview</a></strong><br>
<strong>2. <a href="#2">Edit records via Web interface</a></strong><br>
<strong>3. <a href="#3">Edit records via command line</a></strong><br>
<strong>4. <a href="#4">Delete records via command line</a></strong><br>
<a name="1"></a><h2>1. Overview</h2>
<p>BibEdit enables you to directly manipulate bibliographic data, edit a
single record, do global replacements, and other cataloguing tasks.
<a name="2"></a><h2>2. Edit records via Web interface</h2>
<p>Bibliographic Metadata Editor on Web is not implemented yet.
Please use the command-line technique describe below.
<a name="3"></a><h2>3. Edit records via command line</h2>
<p>The idea is to download record in XML MARC format, edit it by using
any editor, and upload the changes back. Note that you can edit any
number of records at the same time: for example, you can download all
records written by <code>Qllis, J</code>, open the file in your
favourite text editor, and change globally the author name to the
proper form <code>Ellis, J</code>.
<p>You therefore continue as follows:
<ol>
<li> Download the record in XML MARC. For example, download record ID 1234:
<pre>
$ wget -O z.xml 'http://your.site/search.py?recid=1234&of=xm'
</pre>
or download latest 5,000 public documents written by <code>Qllis, J</code>:
<pre>
$ wget -O z.xml 'http://your.site/search.py?p=Qllis%2C+J&f=author&of=xm&rg=5000'
</pre>
<li> Edit the metadata as necessary:
<pre>
$ emacs z.xml
</pre>
<li> Upload changes back:
<pre>
$ bibupload -r z.xml
</pre>
<li> See the progress of the treatment of the file via BibSched:
<pre>
$ bibsched
</pre>
If you do not want to wait for the next wake-up time of indexing
and formatting daemons, launch them manually now:
<pre>
$ bibindex
$ bibreformat
$ webcoll
</pre>
and watch the progress via <code>bibsched</code>.
</ol>
After which the record(s) should be fully modified and formatted and
all indexes and collections updated, as necessary.
<a name="4"></a><h2>4. Delete records via command line</h2>
<p>Once a record has been uploaded, we prefer not to *destroy* it fully
anymore (i.e. to wipe it out and to reuse its record ID for another
record) for a variety of reasons. For example, some users may have
put this record already into their baskets in the meantime, or the
record might have been already announced by alert emails to the
external world, or the OAI harvestors might have harvested it already,
etc. We usually prefer only to *mark* records as deleted, so that our
record IDs are ensured to stay permanent.
Thus said, the canonical way to delete a record ID 1234 in CDSware
v0.1.x development branch is to download its XML MARC:
<pre>
$ wget -O z.xml 'http://your.site/search.py?recid=1234&of=xm'
</pre>
and to mark it as deleted by adding the indicator ``DELETED'' into the
MARC 980 $$c tag:
<pre>
$ vi z.xml
[...]
<datafield tag="980" ind1="" ind2="">
<subfield code="a">PREPRINT</subfield>
<subfield code="c">DELETED</subfield>
</datafield>
[...]
</pre>
and upload thusly modified record in the `replace' mode:
<pre>
$ bibupload -r z.xml
</pre>
and watch the progress via <code>bibsched</code>, as mentioned in the
<a href="#3">section 3</a>.
<p>This procedure will remove all necessary entries from the words index
space, the collection cache space, etc, so that the record will not be
findable anymore from the search interface by usual means. But, the
record HTML brief and detailed displays will remain untouched, so that
the record will still be shown to the end users as it used to be when
they will access their baskets, or when they access it via direct URL
distributed by the alert engine (search.py?recid=1234).
<p>In some cases this may not be what is wanted. For example you may
want to warn the users that the record has been deleted and hide its
old contents. To do this, just modify the contents of the other MARC
tags as appropriate, for example you can remove everything and leave
only a title warning:
<pre>
$ cat z.xml
<record>
<controlfield tag="001">1234</controlfield>
<datafield tag="245" ind1="" ind2="">
<subfield code="a">The record has been deleted</subfield>
</datafield>
<datafield tag="980" ind1="" ind2="">
<subfield code="c">DELETED</subfield>
</datafield>
</record>
</pre>
so that the end users would see a message ``The record has been
deleted'' instead of the usual title, authors, and stuff in their
baskets.
<p>P.S. Note that the ``bibXXx'' tables will keep having entries for the
deleted records. These entries are to be cleaned from time to
time by the BibEdit garbage collector. This GC isn't part of
CDSware yet; moreover in the future we plan to abolish all the
bibXXx tables, so that this won't be necessary anymore.
<p>P.S. If you want to wipe out all the existing bibliographic content of
your site, for example to start uploading the documents from
scratch again, you can launch:
<pre>
$ /path/to/your/cdsware/bin/dbexec < /path/to/your/cdsware-source/modules/miscutil/sql/tabbibclean.sql
$ /path/to/your/cdsware/bin/webcoll
</pre>
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